DEMOCRATIC WOMEN IN ACTION BY-LAWS
ARTICLE I: The name of this Club shall be: DEMOCRATIC WOMEN IN ACTION (DWIA)
ARTICLE II: OBJECTIVES The objectives of this organization shall be:
- To Influence the development and enactment of progressive policies and platforms of the County, State and National Democratic Party.
- To mobilize quickly via social media, calls, and Internet Democratic grass root activists to respond to pressing issues locally, state-wide and nation-wide.
- To identify, and promote, and encourage the election of all outstanding and effective Democratic candidates for public office by endorsements, contributions and active support.
ARTICLE III: MEMBERSHIP AND DUES
- Sec 1. Membership in this organization shall be open to all Democrats.
- Sec 2. The dues to this organization shall be $20 per year, payable in July and delinquent after the October meeting. Student rate for dues shall be $15 per year.
- Sec 3. The fiscal year extends from July 1 through June 30.
- Sec 4. A member shall be considered in good standing if his/her dues are current, his/her voting rights being subject to compliance with the other provisions of these by-laws.
ARTICLE IV : OFFICERS AND EXECUTIVE BOARD
Sec. 1 The elective of officers of this organization shall be President, Vice President, Secretary, Administrative Treasurer, Treasurer, and four (4) Directors, The office of Administrative Treasurer and PAC Treasurer may be held by the same person. Past Presidents shall also be a full voting member of the Board.
Sec. 2. Officers shall be elected annually at the May General Meeting.
Sec. 3. Only those members whose dues are paid and current by March 1 may vote in the May election of the same year. The treasurer shall notify all members whose dues have not been paid that their dues are delinquent and that such member is ineligible to vote in Club business.
Sec. 4. The Executive Board shall be composed of the elected officers, and all dues-paid past presidents, appointed officers and Standing Committee chairs. Each member of the Executive Board is a voting member.
Sec. 5. The President shall appoint the Parliamentarian and the Chairs of the Standing Committees.
Sec. 6. The Standing Committee Chairs shall be appointed by the President and may include Arrangements, Fund-Raising, Political Action Committee, Amenities, CDC Representative, FCDCC Representative, Discussion Coordinator, Historian, Legislation, Membership, Publicity, Telephoning Reservations and Social Media.
Sec. 7. The President may appoint Ad Hoc Committees for special projects. Ad Hoc Committees cease to exist at the conclusion of the project or when a new President is installed, unless the new President decides to continue the Ad Hoc Committee.
Sec. 8. The Executive Board shall be empowered to transact critical business between meetings in a meeting, or via e-mailing stream where a quorum is present.
Sec. 9. The Executive Board may dismiss any officer for cause. Removal shall be by action of the DWIA President with the concurrence of 2/3rds of the Executive Board members at a meeting where a quorum of at least 8 members is present. Removal may initiated when an officer;
a. Fails to attend three (3) consecutive Executive Board meetings without notice,
b. Does not perform the duties of the position,
c. Uses the office to self-serve in personal endeavors, and/or
d. Publicly at DWIA or other Democratic events or activities or in the media, supports or shows a preference to a candidate of another Political Party.
Sec. 10. The Executive Board shall nominate members for elective vacancies at a Board meeting. The nominees will be presented for voting by members at the next General Meeting, at which time nominations may be made from the floor. Nominees must have conformed to each provision of these by laws.
Sec. 11. A simple majority present at an Executive Board shall constitute a quorum. Informational meetings not requiring decisions by vote may be conducted without a quorum.
Sec. 12. Secret ballots are prohibited for any votes taken at the Executive Board.
ARTICLE V: DUTIES OF OFFICERS
Sec. 1. PRESIDENT: It shall be the duty of the President to preside at all meetings and appoint committees. The President may call an Executive Board or General meeting at any time deemed necessary. In the absence of the Treasurer, the President may sign checks. The President shall be an ex-officio member of all committees except the Nominating Committee.
Sec. 2. VICE-PRESIDENT: The Vice-President, in the absence of the President, shall assume the President’s duties. The Vice-President shall assist the President and be responsible for Programs.
Sec. 3. SECRETARY: The Secretary shall record proceedings at all meetings and produce minutes for presentation at the succeeding meeting, and handle all correspondence, maintain a duplicate of letters written and retain a file of correspondence received.
Sec. 4. ADMINISTRATIVE TREASURER: The Administrative Treasurer shall collect club dues and shall maintain the membership roster, which is updated monthly. Updated membership rosters are given to the Executive Board and any member who request one. An itemized account of all receipts and disbursement shall be maintained for the Administrative account and presented by written report at meetings. The Administrative Treasurer will sign checks and pay bills authorized by the organization and prepare an Annual Budget. Only those items not included in the budget are subject to approval by the membership. Outstanding bills shall be presented no later than June 30, the end of the fiscal year.
Sec. 5. PAC TREASURER: The PAC Treasurer shall remain up-to-date on campaign finance laws including all FPPC and FEC reporting requirements. Copies of reports shall be retained for audit. A file shall be kept on all who contribute an accumulation of $100 or more listing donor name, address, occupation and employer and FPPC and FEC number from other entities as required for the FPPC and FEC reports.
Sec. 6. DIRECTORS: The Directors must attend Executive Board and General meetings, unless excused by the President or Secretary, and provide advice and guidance to the Executive Board. The Directors are responsible for carrying out other duties as assigned by the Executive Board.
ARTICLE VI: MEETINGS
Sec. 1. General Meetings shall be held every month year-round.
Sec. 2. Executive Board Meetings are held every month year-round.
Sec. 3. On the months in which General Meetings are held, the Executive Board shall meet at least two weeks prior to the General Meeting except in December, and at any time called by the President. Members shall be notified five (5) days prior to General Meetings by email or social media to special meetings by social media or email.
ARTICLE V11: NOMINATIONS AND ELECTIONS:
Sec 1. The executive Board at the General Meeting shall recommend a Nominating Committee of five (5) in February. The Nominating Committee shall be composed of members in good standing whose dues are current, who attend according to the current Robert’s Rules of Order. Nominating Committee members are free to nominate themselves as candidates for nomination. Only members who have paid their dues by March 1 may vote in May. The Nominating Committee shall present the slate of proposed officers at the April meeting and via email or social media. At the election meeting in May additional officer nominations may be made from the floor, as long as nominees meet requirements stated in Article IV, Sections 1, 2, 3 and 4. At the May General Meeting the election will occur as soon as nominations are closed. Elections may be by either voice or ballot.
Sec. 2. A plurality vote of members present and voting shall be necessary to elect.
Sec. 3. Officers shall be installed at the June General Meeting and assume their duties on July 1, the beginning of the new fiscal year.
ARTICLE V111 : QUORUM
Sec 1. Ten (10) members shall constitute a quorum at a General Meeting.
ARTICLE 1X: CONTRIBUTIONS FROM THE TREASURY
Sec. 1. Any expenditure in excess of $300 and not in the Annual Budget shall be approved at a General Meeting.
Sec. 2. Treasury is defined as a combination of all existing accounts
including Administrative, and the PAC.
Sec 3. Operating expenses of DWIA shall be considered an administration expense and paid from the administrative account. All contributions to candidates shall be paid from PAC account.
Sec 4. No donations will be made to charities. Contributions will only be given to Democrats candidates.
ARTICLE X: ENDORSEMENTS OF CANDIDATES
Sec 1. : Only registered Democrats running for any office may be recommended for endorsement. No officer or member shall take any action in an official or unofficial capacity as a representative of the DWIA to endorse a candidate. The DWIA shall endorse and contribute to candidates in elections. The Political Action Committee shall use the following criteria: The Political Action committee prior to a DWIA endorsement shall vet all candidates.
Sec. 2. No contribution may be made to a candidate after an election for purposes of paying down a campaign debt.
Sec. 3. : Endorsements of candidates shall be made by 2/3rds of the Board approving each recommendation of the PAC and then ratified by a simple majority vote of all members who are in good standing and have paid their dues by March 1st of that year and who are present at the General Meeting where the vote is taking place. No vote shall be made by proxy.
Article XI: AMENDMENTS OF BY-LAWS
Sec. 1. Amendments of these By-Laws requires public notice of members via social media or e-mail one month prior to the General Meeting.
Sec 2. These By-Laws may be reviewed by a committee appointed by the President with the approval of the Executive Board.
ARTICLE XII: PARLIAMENTARY AUTHORITY
Sec. 1. The latest edition of Robert’s Rules of Order shall regulate the conduct of he meetings of this organization, when in conflict with these By-Laws.
Revised and approved by Executive Board and General Membership on October 7, 2019.